Superintendent of Facilities

Job ID
2017-1240
Category
Fleet and Facility Maintenance
Type
Regular Full-Time
Starting Pay Range
$57,348-$67,000

Basic Purpose

Manage work and projects relating to the development, maintenance and operations of the PSTA transit facilities.

Essential Functions

Perform professional planning, budgeting, and coordinating of design, construction, operations and maintenance of transit facilities (bus stops/shelters, bus pullouts, transit centers, park and ride lots, etc.), designated bicycle lanes, pedestrian facilities and multi-use paths.
 

Direct, schedule, and assign the work of facilities maintenance staff members.  Coordinate staff tasks and manage the work order process and other requests for facilities maintenance services, including prioritization of requests and scheduling Facilities personnel to complete work according to expectations.  Provide periodic after-hours management of on-call staff. Management responsibilities include hiring(s), disciplinary action including terminations, and evaluations of performance.
 

Develop, coordinate, and oversee the Facilities Condition Assessment Program, including ongoing inspections of structure and grounds infrastructure, and continuous improvement of the inspection process.  Collect and assess staff and contractor feedback.  Order immediate repairs as needed, and defer short and long range repair and replacement, and convert short and long term condition assessments into budget estimates. 
 

Develop, improve and keep current all relevant information of PSTA’s Facilities Maintenance Plan.  Design and oversee the development of site specific spreadsheets describing all relevant aspects of facility maintenance. 
 

Produce routine reports that document status and progress towards the Division’s goals.  Analyze the work order process to uncover opportunities for improvement, including timely collection of field data.  Write and present executive summaries of work plans and various reports on facilities maintenance operations and activities.  Assure that maintenance plans and objectives are kept current, and that relevant documents are on file.
 

Assure timely and objective quality assurance inspections are acquired from staff and contractors.  Review quality assurance data for compliance with contract requirements and task assignments. 
 

Oversee contract compliance with PSTA’s operating contracts, and handle customer service issues.
 

Manage project coordination for capital improvement projects, including design, scope of work, cost estimating, contract administration, ADA, budgets and schedules.  Analyze and interact with owner departments on the intent of the capital improvement project and project scope.
 

Coordinate design and construction of transit facilities (bus pullouts, bus stops, transit centers, park and ride lots, etc.).  Meet with design consultants to ensure compliance with specifications.  Visit construction sites for transit facilities to make sure facilities are being constructed in compliance with design.
 

Interact with contractors, consultants and County staff to provide or request information on projects and current and future transit services.  Hold service providers to high degree of accountability.
 

Demonstrate thorough grasp of operational issues, SOP’s, and performance standards for monitoring Facilities and Site Services performance.
 

Provide support to the department and others on matters as directed.  Serve as staff liaison on a variety of committees as assigned.  Attend and participate in professional group meetings.  Maintain awareness of new trends and developments in relevant field, and incorporate new developments as appropriate.  Represent PSTA at various meetings with issues regarding transit services and facilities.
 

Ensure processes, policies and practices are interpreted and applied consistently and effectively.  Ensure accountability and compliance with all current and applicable state and federal laws, PSTA policies and procedures, rules and regulations.
 

Work in a safe manner, and report unsafe activity and conditions. Follow Florida safety policy and practices, and adhere to responsibilities concerning safety prevention, reporting and monitoring, as outlined in the ADAAG.
 

Job expectations require daily individual decision-making, proactive analysis and task action plan development, and the frequent exercise of independent judgment and initiative.
 

Perform other related duties as required.

Minimum Qualifications

Education: High School diploma/GED.  Bachelor’s Degree in related field preferred.
 

Experience: Minimum five years’ experience supervising and administering facilities management operations, which includes at least two years of staff supervisory, budgetary, and management responsibility.  Experience with State and local codes related to construction is preferred.
 

License: Valid Florida Class B License or ability to obtain one within six months of being hired.
 

Special Requirements: No serious traffic violations or a suspension of Driver’s License, and no DUI’s for the previous seven years. No more than seven points in the previous four years.
 

 

Knowledge, Skills, and Abilities

Operational characteristics, services, activities, principles and practices related to facilities management.  Principles and practices of budget preparation and administration.  Principles of report preparation, independent cost estimating, and contract scope preparation. 
 

Principles of supervision, training, and performance evaluation.
 

Knowledge of building codes, fire life safety regulations, standard safety practices, and OSHA requirements.
 

Building construction principles and practices including familiarity with building, plumbing, electrical, and mechanical trades. 
 

The principles and practices of public administration and local government policies, procedures, structure and services. Applicable Federal, State, County and local statues, codes, and regulations.
 

Project management techniques and principles.  Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
 

Ability to: Follow written and oral instructions. Read and interpret technical and operational documents, maps and diagrams. Conduct research, analyze findings, and prepare clear and concise reports and recommendations.
 

Analyze problems, identify alternatives, and negotiate effective solutions. Administer contracts and agreements and monitor work of consultants. Operate a motor vehicle. Prepare and present oral and written reports, graphic presentations, and technical reports and maintain system operational, activity, and performance records.
 

Operate standard office equipment, including a personal computer using program applications appropriate to assigned duties. Establish and maintain effective working relationships with elected officials, governmental agencies, and employees of all levels, and the public. Demonstrate integrity, ingenuity, and inventiveness in the performance of assigned tasks.

 

PSTA is an Equal Employment Opportunity Employer.

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