Support the department director and other departmental staff with implementing effective marketing and communications strategies, programs, and activities to promote PSTA and to inform the public about PSTA services.
Assist with various aspects of planning, coordination, and implementation of special events, programs, and promotions.
Prepare, distribute, and maintain documents, reports, and files to support the department.
Assist with setting up scheduled social media posts and social media data collection.
Proofread documents and creative materials.
Create and maintain organized calendaring and documentation of projects including marketing plans, work assignments, debriefs, etc.
Conduct research online and in archived paper files.
Coordinate ordering, receipt, and distribution of departmental purchases.
Track inventory of office supplies, event supplies, promotional items, and bus schedules, and coordinate re-orders as needed.
Perform additional duties as assigned to assist the Director of Communications & Marketing.
Education: High school diploma or G.E.D. with supplemental courses or training in administrative studies, business administration, marketing, or other related field. Completion or pursuit of a college degree will be favored.
Experience: Three (3) years’ experience performing a variety of administrative support duties, including the operation of standard office equipment (i.e. personal computer) and Microsoft Office.
License Requirement: Must have a valid Florida Drivers’ license.
Knowledge, Skills, and Abilities
Knowledge of: Practices involved in effective office administration and coordination of projects; proofreading standards for documents and creative materials; basic marketing and communications principles. Familiarity with social media platforms and their administration.
Skilled in: Strong verbal and written communication skills. Strong attention to detail and organizational skills. Ability to coordinate multiple tasks and complete assignments with tight deadlines. Use of personal computers with spreadsheet and word processing software (Microsoft Excel and Word); proficient in Word, Excel, Outlook, Access; formatting documents; basic mathematical computations; effective verbal communications; proper telephone etiquette, greeting the public in a courteous manner; good interpersonal, customer service, and listening skills; ability to communicate with executives and elected officials; excellent organizational skills, team-oriented attitude; and ability to conduct internet research.
Abilities: Establish and maintain effective working relationships with the public and all levels of staff; maintain confidential information; develop and coordinate programs and projects within the department and with other PSTA departments; communicate effectively both orally and in writing; use initiative and work independently.
PSTA is an Equal Employment Opportunity Employer