The Projects Coordinator provides professional level support in organizing and coordinating project activities. This is administrative work performing non-routine research and tasks related to the coordination and oversight of projects to ensure timely and effective project development and completion. In addition, the Project Coordinator is responsible for directing, organizing and controlling project activities, under the guidance of the Director of Project Management.
Plans, organizes, and coordinates the implementation of new and ongoing projects, including appropriate project controls.
Interprets and communicates project requirements and assists in the development of improved project management and cost control policies and procedures.
Forecasts and determines equipment and/or service needs, researches and prepares scopes of work, requests for proposals or quotes, requests for bid, service agreements, and/or other related information.
Assists in development of draft project management plans based on project scope and requirements; translates into tasks, schedules and assigns tasks.
Tracks, monitors and analyzes project performance, expenditures, procurement and schedule to ensure compliance with applicable goals.
Drafts project budget updates on a monthly basis and ensures all necessary protocols are met.
Reports to management on project status, changes in project scope, project schedule, project costs and issues that may impact project deliverables.
Coordinates projects activities with other divisions, contractors, vendors and technical consultants to ensure flawless execution.
Effectively and accurately communicates relevant project information between project team, external/internal participants and Director.
Prepares, updates, and maintains a wide variety of project communications, business documents, reports, and other related project information.
Provides, or assists in providing training in project control methodologies, procedures, and systems.
Performs other duties of similar nature and level as assigned.
Education: Bachelor's Degree in Business Administration, Public Administration or related field. Will consider an equivalent combination of education and experience sufficient to successfully perform the essential duties.
Experience: At least 3 years' experience coordinating projects or tasks in a multi-disciplinary team environment.
License: Must have or be able to obtain a valid Florida Driver’s License.
Knowledge, Skills, and Abilities
Knowledge of: Project management methods and principles; Task scheduling and resource assignment; Tools to create, manage, and track project performance, cost, verify scope; Tenant improvement build-outs; Software implementation projects; Regulatory agency administrative, reporting and record keeping requirements; Quality control concepts and procedures; Research methods and data analysis techniques.
Skills: Managing multiple projects and deadlines in a demanding, fast-paced environment; Supporting a medium to high volume of project-related requisitions and reconciliations; Performing complex analysis and problem solving; Monitoring budgets. Facilitating meetings. Preparing and presenting reports. Exhibiting excellent client-facing and internal communication skills. Displaying strong written and verbal communication skills. Ability to work well with large and diverse teams. MS Office (Word, Excel, Project, and PowerPoint) at an intermediate level or above. Familiarity or working knowledge of Microsoft Windows 10, Office 365, SharePoint 2016 & Online.
Abilities: Must possess excellent communication skills including ability to work with other divisions, teams and provide support as needed. Must exhibit resourcefulness and ability to work independently as well as in diverse multi-disciplinary teams on multiple tasks with frequent interruptions. Must maintain confidential information, and prepare clear, concise, and complete reports and correspondence. Must be able to exercise good judgment.
PSTA is an Equal Employment Opportunity Employer